How we work
The run-of-show starts at hello.
From the first message to the send-off, the same steps for every event, each with its paper. Nothing is agreed on a blank form: every figure is printed before anyone signs.
- 9
- steps
- 21 days
- before: the balance
- 2
- events a day at most
The program
Nine steps, one record.
Your event is one record in our system from the inquiry on: every quotation, payment, supplier, guest and cue points at it, so nobody asks you the same thing twice.
- 1
Day 0
Inquiry
You build a package on this site, message us, or walk in. Your inquiry reaches our desk with the build, the date and the guests.
- Who
- Our inquiry desk
- The paper
- Inquiry card
We can hold your date for seven days while you decide, free.
- 2
Week 1
Ocular and food tasting
We walk the venue with you: the entrances, the power, where the rain plan goes. Then you taste the menu with the caterer.
- Who
- Your coordinator
- The paper
- Ocular notes
- 3
Week 1
Quotation
Priced from the package and the extras you chose, every inclusion listed, the total in one figure and how long it holds. Revised as often as you like; each version is kept.
- Who
- Your coordinator, the owner's review
- The paper
- Quotation (QTN)
- 4
Week 2
Contract and reservation fee
The accepted quotation is frozen into the contract with the payment schedule and the cancellation policy printed in full. The reservation fee books the date.
- Who
- You and our owner, both signing
- The paper
- Contract (CTR) and receipt (PR)
- 5
Monthly
Payments
Installments on the dates in your contract, the balance 21 days before the event. Pay by GCash, bank, cash or check; every payment gets a receipt, all of them in your portal.
- Who
- Our finance desk
- The paper
- Receipts and a statement of account
- 6
The months before
Suppliers and the checklist
We book the suppliers, pay their downpayments to hold your date, and work a checklist counted back from the event. Guests answer their RSVP links; the seating chart follows.
- Who
- Your coordinator and our finance desk
- The paper
- Supplier orders, the guest list
- 7
The week before
The run-of-show
The program minute by minute: call times, the processional, the entrances, the speeches, each cue for the lights and the sounds. Printed, and on every coordinator's phone.
- Who
- Your lead coordinator
- The paper
- Run-of-show and event brief
- 8
The day
The day itself
A lead coordinator and assistants from call time to send-off. Suppliers checked in, the program run to the minute, problems solved before you hear of them.
- Who
- The whole team
- The paper
- Cue sheet
- 9
After
Closing
Suppliers paid their balances, the event's last receipts sent, and your guest data deleted 90 days after the day.
- Who
- Our finance desk
- The paper
- Final statement
How much of it we do
Three ways to work with us.
Full planning
Every step above, from choosing the venue to the last supplier's payout. For couples and companies who want one team to own it.
Partial planning
You have chosen some suppliers; we find the rest, run the checklist with you and run the day.
On-the-day coordination
You booked everything. We meet twice the month before, brief your suppliers and run the day to the minute.